Section 1: Officers
A. There shall be four elected officers of the GSO: President, Vice-President, Secretary, and Treasurer.
Section 2: Election of Officers
A. The positions of President, Vice-President, Secretary, and Treasurer shall be elected through a general election of the membership of the GSO:
i. General elections shall take place on a yearly basis in the spring semester.
a. The Elections Committee and its Chair shall be appointed no later than the end of the month of February to run the general elections for the next year’s GSO officers.
b. Should the spring election prove impractical by the determination of the Assembly, the elections may be moved to the following fall semester.
Section 3: Duties of Officers
A. The Officers of the GSO Assembly and their duties are as follows:
a. The President shall be the chief executive officer of the GSO and shall preside over all bodies and meetings of which he/she is president or chair;
b. The President shall vote in the Executive Council or the Assembly only in the case of a tie;
c. The President shall represent the GSO and all subgroups thereof in all official dealings with the University administration, the faculty, and other organizations, firms, and persons, unless otherwise provided for in the Constitution, or by
d. Specific Executive Council or Assembly appointment;
e. The President shall serve as the chair of the Assembly;
f. The President shall serve as the chair of the Executive Council;
g. The President shall serve as the Past-President of the GSO for one month following his/her term as President.
h. The President shall appoint all graduate student committee representatives on campus committees, with the approval of the Assembly.
ii. Vice President
a. In case of vacancy in the office of President, and whenever the President is absent or incapacitated, the Presidential powers and duties shall be exercised by the Vice-President for the duration of such vacancy, absence, or incapacity;
b. The Vice-President shall perform duties as determined by the President;
c. The Vice-President shall serve as Past Vice-President of the GSO for one month following his/her term as Vice-President.
a. The Secretary shall maintain accurate and complete files of the minutes of all meetings of the GSO Executive Council and Assembly and all committees thereof;
b. The Secretary shall keep safely and open for the inspection of all GSO members all records and documents of the GSO, its officers, agents, Assembly, and Executive Council;
c. The Secretary shall have the responsibility of informing the Executive Council and Assembly of meeting dates, supplying meeting agendas and minutes as prescribed in the Bylaws;
d. The Secretary shall perform such other duties as may be assigned by the
e. President, the Executive Council or the Assembly;
f. The Secretary shall serve as Past-Secretary of the GSO for one month following his/her term as Secretary.
g. The Secretary shall oversee the GSO office manager and any other office personnel.
a. The Treasurer shall handle all financial matters of the GSO not otherwise provided for by the Constitution or by appointment of the Assembly or the Executive Council;
b. Any cash funds which may be established and designated by the GSO Assembly in accordance with University financial procedures shall be in the custody of the Treasurer;
c. The Treasurer shall present a report on financial transactions on the GSO budget at each monthly GSO Assembly meeting;
d. The Treasurer shall present a detailed written report on all expenditures at the termination of his/her term of office;
e. The Treasurer shall perform other such duties as may be assigned by the
f. President, Executive Council, or the Assembly;
g. The Treasurer shall serve as Past-Treasurer of the GSO for one month following his/her term as Treasurer.
a. The Past-President shall continue to represent the GSO on University- wide committees for one month after leaving office;
b. The Past-Officers shall advise their successors on matters of the state of the GSO and the relationship with the University Administration;
c. The Past-Officers shall serve as non-voting members of the Executive Council;
d. Provided that the Officers are awarded a stipend, a one-time stipend of the same amount of the Officer’s stipend shall be awarded to the Past-Officers after leaving office.
Section 4: Additional Provisions for Officers
A. A stipend of an amount to be specified by the GSO Assembly may be awarded to the officers.
B. No officer may serve as an area representative to the GSO Executive Council or Assembly during his/her term of office.
C. No GSO officer shall serve more than two full years in the same position in consecutive terms
D. The officers of the GSO Executive Council shall also serve as the officers of the GSO Assembly.
Section 5: Election Guidelines
A. The following guidelines shall be followed for the nomination and election of officers;
i. Any member of the GSO may run for the office of President, Vice- President, Secretary, and Treasurer;
ii. No candidate may run for more than one office during a single election;
iii. Nominations for Executive Officers shall be made by petition containing the names, signatures, and hawaii.edu email addresses of at least twenty-five (25) GSO members or by nomination in the GSO Assembly;
iv. There shall be an Election Committee consisting of at least three (3) members of the GSO who shall be appointed by the President with the approval of the Assembly. This committee shall have an odd number of members. The President shall designate one of the appointed members as Chairperson of the committee;
v. The Election Committee shall conduct all GSO elections and shall submit the returns to the Assembly, which shall ratify and announce the results thereof;
vi. For the elections period, which is defined as the time from which the Elections Committee is formed until the results of the elections are ratified, the Elections Committee shall have unfettered access to all forms of GSO approved communication, including, but not limited to, the website and the ability to email all GSO representatives and all GSO members;
vii. The Assembly shall adopt and proclaim rules governing the conduct of each election at least twenty (20) calendar days prior to the election;
viii. The list of nominees and their platforms shall be published in Ka Leo O Hawai‘i or made publicly available not fewer than fourteen (14) calendar days prior to the election;
ix. All GSO elections shall be decided by a method of voting determined by the Assembly, or if so delegated, the Election Committee. The rules governing this method of voting shall be made readily available to GSO members;
x. Voting shall be by secret ballot;
xi. The use of approval voting is advised;
xii. Results of the election shall be ratified by the GSO Assembly within a calendar week of the election;
xiii. Results of the election shall be filed with the Secretary of the GSO;
xiv. The elected GSO Officers shall assume office on the first day of the month following the ratification of the election.
Section 6: Resignation or Removal of an Officer
A. Resignation of the President
i. Upon resignation of the President, the Vice-President shall assume all the duties and obligations of the President.
B. Resignation of an Officer other than the President
i. Should an officer other than the President resign, the President shall appoint any GSO member to fill the vacant position. This appointment is subject to approval by the Assembly.
ii. Any vacancy shall be filled within thirty (30) calendar days. A special meeting of the Assembly should be held if necessary in order to achieve this directive.
C. The Assembly reserves the right to remove an Officer from his or her position.
i. An Officer shall be removed from his or her position if found by the Assembly to have committed any of the following offenses:
a. Violation of the Student Conduct Code
b. Any intentional abuse of financial authority
c. Dereliction of duties
ii. The Adjudication Committee shall be charged by the assembly to reach a decision on the matter. Should the Adjudication Committee, for whatever reason, fail to do so, the Assembly shall take up the matter directly.
iii. Any decision by the Adjudication Committee to have an Officer removed from his or her position shall be approved by the Assembly by a two-thirds (2/3rds) vote.
iv. The Officer shall be given fourteen (14) calendar days notice of the meeting and the vote to take place. Any appeal of the Adjudication Committee’s decision shall be made at this meeting to the Assembly. If the Officer cannot make this meeting, the meeting shall be postponed once for at least fourteen (14) calendar days to allow for the Officer’s attendance.
v. The decision of the Assembly shall be final.